About the Montgomery County Circuit Court Clerk's Office
The Circuit Court Clerk is the main court-records office in Montgomery County. Wendy Davis serves as Circuit Court Clerk, a constitutional office elected to a four-year term. The office keeps records for Circuit Court, General Sessions, Juvenile Court, traffic, criminal, civil, jury administration, and the county records archive. It is the office most people deal with when they search a Montgomery County court record. The office reports court data to the state as required and manages the general legal business of the courts in the county.
Circuit Court Clerk
2 Millennium Plaza, Suite 115
Clarksville, TN 37040
931-648-5700
Mon-Fri, 8:00 a.m.-4:30 p.m.
What the Circuit Court Clerk Does in Montgomery County
The office runs on seven divisions and about sixty full-time employees. It is a statutory fiduciary for Circuit, General Sessions, and Juvenile Court, with authority drawn from Tennessee Code § 18-1-105 and § 18-1-108. Day to day, the office manages cases, preserves records, handles money, and supports the courts.
- Administration division for office and court support.
- Civil division for civil case records.
- Criminal division for criminal case records.
- Traffic division for citations and traffic cases.
- Records and Archives for preservation and exhibits.
- Juvenile division for juvenile case management.
- Jury Administration for juror service.
Because the office clerks several courts, traffic, misdemeanor, juvenile, and jury matters all run through it. The office also coordinates the general legal business, public communications, and financial operations of the courts. That breadth is why the Circuit Court Clerk touches almost every kind of Montgomery County court record at some point.
Jury Administration deserves a special note. The office runs juror qualification and service through a separate portal, and the jury room sits on the third floor of the Court Center. Jurors are paid a daily amount for each day they report, mailed a couple of weeks after service, which is one of many practical details the office manages.
How to Request a Certified Copy
A certified copy carries the clerk's seal and is what courts and agencies accept for legal use. You can request one in person at the Courts Complex, and the office can pull older files that predate the online portal.
- Find the case number through the online court records portal if you can.
- Visit the Circuit Court Clerk at Suite 115 during public hours.
- Ask for a certified copy and give the case details.
- Pay the copy and certification fee set by the office.
- For audio, use the office's CD request process.
The office forms index links the request and expungement forms used most often.
The screenshot below is the Circuit Court Clerk's forms index.
It groups civil, criminal, expungement, divorce, and restricted-license forms in one place.
Bring a photo ID and, if you can, the case number. Staff can search by party name when you do not have the number, but a case number is always faster. For a record older than the online coverage dates, ask the Records and Archives division, since those files may be stored offsite or on older media.
Records Request Form Fields
A records or copy request needs enough detail to find the file. The fields below cover what the office typically asks.
| Field | Type | Notes |
|---|---|---|
| Requester name | Text | Who is asking. |
| Case number | Text | Speeds the search; from the portal if known. |
| Party name | Text | Used when the case number is unknown. |
| Copy type | Choice | Plain copy, certified copy, or audio CD. |
For audio of a hearing, the office uses a separate CD request form. Build in time for a certified copy, since it is processed by staff rather than printed on demand from the public search.
Montgomery County Circuit Court Clerk Fees
The online court records search is free, which the clerk states plainly. Copies, certified copies, and certain filings carry fees set by the office and the court schedule. Confirm the current amount with the office before you order.
| Item | Amount |
|---|---|
| Online records search | Free |
| Plain copy | Per court fee schedule |
| Certified copy | Per court fee schedule |
| Online payment processing | Through the county payment portal |
The screenshot below is the Circuit Court Clerk's court fee schedule page.
It is the official source for current court fees, and online payments run through the county's LexisNexis payment portal.
Why is the search free when other counties charge? The clerk explains that the web inquiry tool was built as a subscription product, but Montgomery County chose to offer it at no cost to the public. You still pay for copies and certifications, since those involve staff work and the clerk's seal, but the lookup itself costs nothing.
Common Circuit Court Clerk Forms
The office posts a deep set of forms for criminal, civil, traffic, and self-help needs. These are the ones people ask about most.
- Expungement forms and the fillable expungement order.
- Restricted driver license order forms.
- Tennessee court-approved divorce forms and parenting plans.
- Restoration of Citizenship Rights petition and order.
- Uniform Affidavit of Indigency and WebEx request forms.
Filing for expungement happens in the court where the case began, and the arrest records page covers eligibility. The office also points pro se filers to JusticeForAllTN.org for fillable divorce forms, which helps people who do not have an attorney prepare before they reach the counter. Self-represented users should read each form's instructions, since a missing signature or wrong court can send a filing back.
Mail and Online Filings
Attorneys in the 19th Judicial District file electronically through the state e-filing system, which serves the Circuit and Chancery Courts of Montgomery and Robertson Counties. The public can search records online for free and pay certain court costs through the county payment portal. For records that predate the online coverage dates, contact the office directly.
The screenshot below is the 19th District e-filing portal.
E-filing keeps the court record current between hearings as new documents are added.
The office email is cccmont@mcgtn.net and the fax line is 931-648-5729. For mailed requests, include a clear description, the case number if known, and a way to reach you for any fee due. Keeping a dated copy of what you send makes follow-up easy if a request needs more detail.